For roofing businesses, financial clarity is crucial for success. That’s why AccuLynx Roofing CRM designed a Financial Worksheet to help roofing contractors easily track and manage their job costing. It provides a centralized location where you can store all of the financial information for a job, including estimates, invoices, payments, and expenses.
With Financial Worksheets in AccuLynx, contractors can:
- Track every penny with detailed job costing
- Make changes to job totals through amendments
- See real-time profitability and expenses to forecast future projects and make informed business decisions
And if you use AccuLynx’s QuickBooks integration, all your financial data automatically syncs, helping you avoid any double data entry.
No more scattered spreadsheets or chasing down numbers – you’ll have everything you need right at your fingertips.
Getting started with Financial Worksheets
When you create a new job in AccuLynx’s, setting up your Financial Worksheet is the first step you’ll take in order to see your real-time profitability and job financial status.
Start by syncing your primary estimate to the Financial Worksheet. Estimates created in AccuLynx will populate each line item so you can see each section and the associated costs clearly, as well as the approved job value as well as the outstanding balance.
From here, you will need to save the draft and approve the worksheet in order to use it. For those that do not have permissions to approve, there is a “submit for approval” option. Now, you will see a green check mark on the job page and you can start to track your job’s financial information, as well as generate invoices for your customer.
While you can only have one worksheet per job, you are able to update it as the project progresses.
Making amendments to the Financial Worksheet
We know that sometimes jobs don’t go according to plan. You can make changes to your Financial Worksheet without disrupting the work that was previously approved.
For example, if you have to submit a change order or a supplement, it’s easy to make an amendment to your Financial Worksheet. These updates will automatically reflect the total cost of the job, which you must approve in order to invoice correctly.
When making an amendment you’ll be able to choose from:
- Change order
- New Financial Worksheet section
- Insurance claim
- Work not doing
Now, instead of having multiple versions of a contract with different amendments, you can see all changes for a particular job in one spot.
Forecasting for the future
Did you gain or lose money on this job when it’s all said and done? Did you have to order more materials halfway through the project? Did you give a discount?
By combining the power of Financial Worksheets with AccuLynx reporting, you can gain a comprehensive understanding of your roofing business’s financial health. This information can help you make better decisions about everything from pricing and staffing to marketing and sales.
For example, you can:
Run a Job Profitability Report: Running a Job Profitability Report allows you to see your profits at a glance and in one place. This will help you identify why the cost of a job increased or decreased based on the original signed contract. This report will also help you understand how to price your jobs in order to meet your margins.
Run a Sales Report: You can run a Sales Report to see how each sales person is performing. For example, it can help you see if someone is doing great at upselling versus who needs more support. Having this insight will let you strategically use each of your salespeople to make sure you are reaching your goals. This is also beneficial for you to also track commissions accurately.
Start using AccuLynx and Financial Worksheets today
If you have challenges tracking finances throughout a job, forecasting for your business’s future, or with invoicing in general, the Financial Worksheet is the first step to making it all easier.
Be on the lookout for our next blog “The Ultimate Guide to Invoice Worksheets.”