In roofing, keeping your company safe from legal troubles is crucial. Whether it’s handling customer disputes, partner disagreements, or challenges from employee turnover, having the right system in place can help you avoid long and costly legal battles. In this blog, we’ll explore how AccuLynx can help safeguard your roofing company and ensure you’re prepared for any legal challenges that may arise.

The importance of proper documentation

Proper documentation serves as a key defense mechanism against potential roofing lawsuits. For example, according to Contractors Liability, one of the main reasons roofing companies face lawsuits is a breach of contract.

To avoid escalating disputes, it’s important for you to keep detailed records of all your:

• Contracts
• Communications
• Project plans
• Payments

By maintaining a clear and chronological account of all interactions and agreements between both staff and homeowners, your roofing business can clarify misunderstandings and achieve fair resolutions before legal action needs to be taken. However, when legal action is required, AccuLynx has the tools you need to protect yourself and your business.

Use AccuLynx as your center of truth

In the event of a lawsuit, having easy access to documentation is crucial for your defense. Roofing CRM software like AccuLynx serves as a central hub for all your business records. AccuLynx offers:

• Comprehensive documentation: Records every action taken within the system, including dates, timestamps, and user identification.
• Accessible job history: Provides a complete history of any project or customer interaction.
• Maintenance of records: Keeps an updated archive of all jobs and activities, including deleted ones.

AccuLynx tools that can help protect your roofing company

AccuLynx offers features designed to streamline your operations, enhance transparency, and ensure your financial integrity.

• Smart(er)Docs by AccuLynx includes legally-binding contracts with e-Signatures that are time-stamped for bank-level document security.
• Provide transparency to your customers by sharing estimates, contracts, photos, invoices, and more through the Customer Portal. You’ll have a record of what was shared, by whom, and when. It also tracks if a homeowner opens a document, reducing the risk of misunderstandings or disputes.
• Ensure financial transparency and reduce financial disputes with AccuPay by AccuLynx, which provides a record of payments, including bounced payments.

How to defend a roofing lawsuit with AccuLynx

Business can be unpredictable. Here are 3 examples of how AccuLynx can help protect you from roofing lawsuits.

Employee turnover

When an employee leaves on bad terms, it can lead to potential disputes. AccuLynx can help you address this by providing a comprehensive time-stamped record of all actions taken by the employee within the system throughout their employment. This includes:

• Messages exchanged between the employee, staff, and customers
• Documents created, edited, and shared with a full revision history
• Any payment-related information, like commissions

This ensures that there is a clear and accurate account of the employee’s activities, reducing the risk of he-said, she-said conflicts.

Partner or owner disputes

Disputes between partners or owners can significantly disrupt business operations. With AccuLynx, one administrator can deactivate another user’s account. This helps protect a roofing company from potential lawsuits in several ways:

• Preventing unauthorized actions: If an administrator is caught doing something they shouldn’t be, another administrator can quickly deactivate their account to prevent further harm that could lead to legal issues.
• Responding to internal conflicts: Being able to deactivate an admin helps keep any misuse of their powers in check, preventing conflicts from turning into legal issues.

With AccuLynx, you can also set role-based permissions so that only trusted and responsible staff members have access to your company data and operations.

Fraud prevention

Insurance fraud and other fraudulent activities can severely damage your business reputation. AccuLynx reduces this risk by helping you maintain accurate insurance records and communications.

For insurance companies, AccuLynx provides a reliable source of verified information for cross-checking claims and contracts. This transparency helps prevent false claims and ensures that both roofing companies and homeowners are adhering to the agreed-upon terms.

For homeowners, AccuLynx simplifies tracking job progress and resolving concerns by providing real-time updates and easy access to all documents. This transparency helps protect your roofing business by reducing misunderstandings and demonstrating your commitment to clear communication and quality service.

Protect your roofing company from lawsuits with AccuLynx’s all-in-one business management software

Protecting your business from roofing lawsuits shouldn’t hinder your focus on delivering excellent service. Let AccuLynx handle the grunt work, so you can concentrate on what you do best.

As the #1 business management software for roofers, AccuLynx is designed to help you innovate and grow. Schedule a demo today to see how it can benefit your business.